Administrative Assistant

Location: Knoxville, TN - 100% remote

Schedule: full time, 40 hours a week

Contract length: 2 months with possibility of extension

Summary

• Provides administrative and general business support for key leaders and activities of a business unit, department or other group.
• Facilitates the scheduling and coordination of all administrative related projects.
• Responsibilities are typically executed within guidelines and under minimal supervision.

Job Duties & Responsibilities

• Creates and processes orders related to supply and equipment requests and reorders
• Establishes efficient workflow processes and implements modifications to existing processes to improve overall effectiveness
• Coordinates communications, tracks, and follows up on multiple inquiries and projects at once while meeting all assigned deadlines. Identifies and prioritizes the needs of the business and acts accordingly
• Creates and/or maintains business reporting that provides insight into key data points. Communicates the results of data analysis to leader
• Coordinates and manages internal events including conferences and trainings, and annual team meetings. Oversees all scheduling, communication, technology, logistics and related follow-up activities
• Arranges business travel and/or tracks expenses and reconciles departmental budgets and invoices
• Acts as the point of contact between internal and external parties for assigned team/department. Develops and maintains effective relationships by being recognized as a trusted business partner
• Acquires and maintains a detailed knowledge of company policies, procedures, reporting, and company initiatives to guarantee compliance
• Maintains confidential information and proprietary reports.

Qualifications

• High School diploma or state equivalent.
• Minimum 3 years of relevant business experience including supporting more than one manager.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint, Teams and Zoom applications, Sharepoint and/or OneDrive for Office 365, and travel and expense software.
• Effective communication and interpersonal skills and ability to handle questions and issues independently or with guidance within scope of work
• Ability to meet deadline and manage multiple priorities to accommodate workflow.
• Flexible and cooperative with ability to work in a team environment across multiple departments

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