Oversee, plan, direct, budget, and coordinate a variety of overall and project-specific functions involving scheduling, staffing, materials, and equipment. Interact with General Contractors, other subcontractors, client contacts and other activities to ensure projects are delivered on-time and on-budget.

ESSENTIAL FUNCTION AND BASIC DUTIES:

OVERVIEW

• Works on multiple projects & assignments
• Monitors compliance with company and departmental policies
• Utilizes a variety of standard office and specialized project planning, scheduling & related software applications
• Works with internal Company staff and departments on a variety of tasks associated with estimating, pre- and post-negotiations and other areas as required
• Represents Midstate Mechanical in assigned pre- and post-project activities
• As assigned, participate in sales, marketing, and the procurement process

ESTIMATING TURNOVER / BUDGET REVIEW

• Participates in the turnover process
• Reviews contracts for scope, detail, and requirements
• Reviews budgets for validity and correctness
• Identify deficiencies, issues, and concerns
• Reviews codes and variances to determine impact on project schedule, costs, estimates and other project-specific elements

PROJECT SETUP

• Develops and/or reviews job checklist
• Reviews specifications, drawings, blueprints, schematics, and other documents
• Prepares field turnover documents

SUBMITTALS / BUY-OUT

• Initiates and/or identifies equipment, supplies and/or materials to be purchased
• Research and price details of equipment, materials, subcontracts and other project-specific financial needs
• Determines that appropriate quantities of materials and supplies have been identified
• Prepares submittals based on the contract document review and buy-out
• Request, review, submit and approve submittals
• Coordinate the verification of hand connections, room schedules, electrical, etc of equipment and materials

PREPLANNING

• Coordinate with the Superintendents a project preplanning meeting with all internal trades
• Outline the preplanning breakdown if necessary
• Coordinate the distribution of the project documents to the field for review at minimum 2 weeks prior to the meeting
• Record and evaluate the field preplans in the Master Pre-Plan form
• Identify potential project issues and develop a process to correct

PROJECT ACCOUNTING

• Manage, monitor, and forecast project budgets, costs and expenditures.
• Prepare & present a variety of written and/or oral regularly scheduled and/or ad hoc financial, statistical, narrative & related reports
• Review project and billing forecast reports (weekly)
• Prepare, review, analyze, assess, modify and/or present a number of billings, statements and other accounting-related forms
• Understand and manage the Work in Progress process and each component of the WIP and their
• underlying impact on the financial statement of the Company
• Receives customer approval of billings before the close of the month
• Assists with aged receivables
• Understand and follows the contract management approval processes
• Resolve issues with vendors or subcontractors and places payment holds if necessary

SCHEDULING

• Coordinate staffing levels with Superintendents as required
• Coordinate with owners, general contractor and/or other sub-contractor schedules as required
• Review project schedules and updates and make the necessary internal and external adjustments as required
• Identify scheduling conflicts to ensure maximum productivity

PROJECT MAINTENANCE

• Reviews job reports and subcontractor status
• Inputs, updates & maintains records, logs & related documents
• Record project-specific communication
• Conducts site visits on a regular basis and/or as required
• Review and distribute RFIs, ASIs, and other changes in a timely manner

REQUEST FOR INFORMATION (RFI)

• RFI’s must be processed for any deficiencies recognized throughout the review of specifications and submittal process
• Track and ensure open RFIs are addressed in a timely manner

CHANGE ORDERS

• Prepare documentation on change order scope
• Maintain a current change order log and execution of completed changes for billing
• Make necessary budget changes in the Database
• Properly identifies change orders in the WIP

COMMUNICATION

• Serves as a liaison & resource to internal management & customers & clients related to project deliverables & requirements
• Works with a variety of internal departments to provide continuity and consistency on project delivery

COMMISSIONING

• Coordinate with both the Service supervisor and the Superintendents the organization and tracking of the Midstate Mechanical Commissioning Procedures
• Coordinate with both the Service supervisor and the Superintendents the rollout of the program to the construction team
• Periodically review the documents for accuracy and completeness
• Schedules start-up/commissioning meetings onsite with the Service supervisor as well as the construction team.

PROJECT CLOSE-OUT

• Ensure the contracted scope is complete and all punch lists and close-out documents are submitted prior to the completion of a project
• Coordinates the resolution to any potential problems
• Attend a variety of internal and external job review meetings and provide input and information as to changes required

QUALIFICATIONS

EDUCATION: Bachelor’s degree in a relevant discipline preferred; High School Diploma or equivalent required

EXPERIENCE REQUIRED:

• Seven to ten years of experience as a Project Manager, Project Engineer, or other construction trades position with responsibilities to manage projects, project details, and/or related responsibilities.
• Five to ten years of experience within the mechanical trades and HVAC.
• Five to ten years of Commercial experience.

REQUIRED KNOWLEDGE:

• Knowledge of applicable Federal, state, county, and local statutes, rules, regulations, ordinances, codes and other governing requirements
• Knowledge of construction trades such as sheet metal, piping, and plumbing
• Knowledge of the concepts and approaches to modern project management principles and techniques
• Knowledge of budget development, bookkeeping, and accounting
• Knowledge of the basic principles of file and records maintenance

SKILLS/ABILITIES:

• Skill in reading, understanding, interpreting, explaining and applying applicable federal, state, county and local statutes, rules, regulations, ordinances, codes, and other governing requirements
• Skill in simultaneously handling multiple projects and assignments with competing and conflicting timelines, deliverables, requirements and directives
• Skill in establishing and maintaining effective working relations with co-workers, vendors, contractors, the general public, and others having business with Midstate Mechanical, Inc.
• Skill in operating a personal computer utilizing a variety of standard office and customized software applications
• Ability to apply common sense to carry out detailed but simple instructions and to deal with problems involving a few variables.

Job Type: Full-time

Pay: $80,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Compensation Package:

• Weekly pay

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Phoenix, AZ 85034 (Required)

Ability to Relocate:

• Phoenix, AZ 85034: Relocate before starting work (Required)

Work Location: In person

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