Conference Coordinator - (20318)

DESCRIPTION

Looking for a job that builds positive change in the world? Help Idaho National Laboratory share its work in transformative new energy technologies.

Idaho National Laboratory's External Engagement and Communications group is looking for a CONFERENCE COORDINATOR to share progress toward INL’s vision to change the world’s energy future.

This is an on-site position and we are surrounded by some of the West's most iconic mountains, rivers and national parks (Yellowstone, Grand Teton)!

This position is a ONE YEAR PROJECT HIRE with strong possibilities to become a full time position.

Our team works a 9/80 schedule with every other Friday off at our Idaho Falls location.

Responsibilities:

As part of the Tours, Protocol and Events team in INL’s External Engagement & Communications directorate, the Conference Coordinator will plan and organize large-scale conference events for the Idaho National Laboratory, which will include events at the INL Meeting Center.

Under the direction of the Labwide Communications Services manager, and working with colleagues across the laboratory, the Conference Coordinator will oversee the entire lifecycle of large-scale conference events, including pre-event planning, budget management, logistics, successful event execution, and post-event reporting.

The Conference Coordinator will:

• Communicate directly with the laboratory staff hosting the visit/the event sponsor throughout the planning process to learn requirements and goals, coordinate visitor list and visit support needs, and ensure all parties understand relevant information and details.

• Meet with sponsors, committees, organizations, and senior leaders as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, INL policies and procedures and special requirements.

• Work with INL Travel to coordinate transportation and room blocks as needed.

• Research and reserve on-site and off-site locations/venues.

• Coordinate closely with other departments, including Protocol, Communications, Hospitality, Facilities & Site Services and Safeguards & Security.

• Arrange support with venue personnel, caterers, A/V providers, room sets and other necessary services and activities for visits/events.

• Coordinate with communications specialists and graphic artists to create both digital and print materials which may include website content for event registration, event signage, posters, name tags, brochures, videos, etc.

• Act as primary point of contact for all conferences and workshops held by INL at the INL Meeting Center and manage all event day of operations.

• Perform post-visit tasks promptly such as meeting with sponsors to ensure satisfaction, reviewing invoices, approving payments, and documenting issues and resolutions.

• Deliver INL’s mission by aligning behaviors, priorities, and interactions with our core values of Excellence, Inclusivity, Integrity, Ownership, Teamwork, Safety.

• Ability to work a flexible schedule, sometimes on short notice, including nights and weekends.

Key skills/attributes:

Ability to:

• Multitask

• Problem-solve

• Meet deadlines

• Effectively manage time

• Pay attention to detail

• Demonstrate soft skills such as empathy, active listening and critical thinking.

QUALIFICATIONS

Minimum Requirements::

PR0200-Bachelor's degree plus 2 years of relevant experience OR advanced degree plus 1 year of relevant experience

OR High School Diploma and 10+ years of relevant experience in lieu of a bachelor’s degree.

PR0300-Bachelor's degree plus 5 years of relevant experience OR advanced degree plus 3 year of relevant experience

OR High School Diploma and 13+ years of relevant experience in lieu of a bachelor’s degree.

Must be able to manage several projects at once, work independently, and demonstrate strong analytical and common sense thinking.

Must demonstrate flexibility and be able to prioritize work under pressure to meet deadlines.

Must have excellent relationship management to diplomatically navigate interfaces with administrative, program, project managers and staff.

Must have strong organizational capabilities and the ability to create and work in a team environment.

Job Information:

Salary PR0200-Grade 180 ($62,640- $100,224)

Salary PR0300- Grade 190 ($70,680- $116,616)

• Chosen applicants are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
• TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.
• Multi-Level: This is a multi-level posting and the selected candidate will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions.

Growing INL: An Overview of New Facilities and Capabilities

INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision
Our vision is to change the world’s energy future and secure our nation’s critical infrastructure.

Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.

Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third party vendors unsolicited.

Benefits, Salary, and Relocation

We have an extremely competitive salary structure and phenomenal benefits. For more information, please visit: https://www.inl.gov/careers/benefits-overview/

PRIMARY LOCATION: United States

OTHER LOCATIONS: US-ID-Idaho Falls

JOB: Business Services

ORGANIZATION: External Engagement and Communications (Lxxx)

SCHEDULE: Full-time

EMPLOYEE STATUS: Regular

JOB POSTING: Oct 30, 2023, 9:42:37 AM

UNPOSTING DATE: Nov 14, 2023, 12:59:00 AM

RELOCATION: Position Relocation Eligible

TELEWORK: On-Site Worker

FEDERAL OVERTIME STATUS: Exempt

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