Position Title

Administrative Assistant

The Faculty and Academic Support Center (FASC) provides a supportive environment for legal scholarship, education, and law school governance on behalf of the Law School faculty. As such, the FASC plays a significant role in attracting research active legal academics to the Law School.

The administrative assistant will work with a team to ensure continuity, professionalism and excellence within the Faculty & Academic Support Center (FASC) of the Law School. Core responsibilities include, but are not limited to:

• Provide the Director of the FASC with administrative support in the facilitation of hiring FASC staff and the coordination of on-campus candidate visits during the hiring process of faculty.
• Support the faculty of the law school in completion of the publication process, for instructional purposes, and for faculty committees in completion of their responsibilities.
• Create and maintain How-To related-job aids and organize and provide staff training;
• Maintain and assist with troubleshooting the use of office equipment, photocopiers, hardware and software;
• Order and maintain the FASC’s inventory.
• Take and distribute the Minutes for FASC meetings;
• Assist with building reports and surveys;
• Create and maintain work logs, tracking sheets, and file management systems;
• Handle, maintain and store confidential documentation.
• Act as the liaison between W&M community members and external entities.

Required Qualifications

• High School Graduate or equivalent.
• Familiarity with basic editing symbols.
• Advanced skills using word processing applications, desktop publication applications, graphics and presentation software with the use of computer hardware; transcribing dictation applications and equipment; and the use of document and photo scanners.
• Demonstrates superior written and oral communication skills.
• Demonstrated ability to type and format manuscripts using tools available;
• Demonstrated ability to work in a fast-paced environment with firm deadlines;
• Demonstrated willingness to learn new skills as technology and the Faculty and Academic Support Center’s needs advance.
• A background in preparing mail merges, technical typing of manuscripts, formatting and proofreading (including correcting spelling and grammar errors) while entering edits is essential.

Preferred Qualifications

• Experience with ExpressO and Scholastica.
• Familiarity with Digital Measures Activity Insight database, MyLaw, W&M Box, Cascade, and Blackboard.
• Experience with Microsoft Office 2013; WordPerfect XP 5; Adobe Professional 9 or other graphic software; and MS Windows 7 Enterprise.

Department

3N1000 Law School Operations

Location

William & Mary

Is the position remote work eligible?

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

University Salary Range

U05

Job Open Date

04/11/2023

Review Begin Date

04/18/2023

Job Close Date

Open Until Filled

Yes

Employment Category

Full Time Operational

FLSA

Non-Exempt

Position Term

12 Month - Continuing

Special Application Instructions

For priority consideration, apply by review date; position is open until filled.

Conditions of Employment

Occasional overtime may be required. Overtime is granted only with prior approval from the supervisor.

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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