Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #:

JC-400145

Position #(s):

810-513-1139-355

Working Title:

Branch Secretary

Classification:

OFFICE TECHNICIAN (TYPING)

$3,369.00 - $4,217.00 A

# of Positions:

1

Work Location:

Los Angeles County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Facility:

Chatsworth Regional Office

Department Information

This position is located at our Regional office in Chatsworth, CA .

The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDO) within the California Environmental Protection Agency (CalEPA).

Our Mission: To protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products.

Our Vision: All of California is thriving in a healthy environment.

Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufactures to make safer consumer products. Join DTSC to improve the lives of all Californians!

DTSC Recruitment Survey :

Click here complete the DTSC recruitment survey.

Department Website: http://www.dtsc.ca.gov/

Job Description And Duties

A part-time office centered and part-time telework schedule will be available. The incumbent will be expected to be available through various platforms throughout the day to communicate on work related activities and be required to report to the office regularly to perform Branch support functions such as mail processing, filing, copying, scanning, training, meeting support.

As an Office Technician you will have the opportunity to:
 

• Draft and type, edit, and format documents for Branch staff including reports, charts, spreadsheets, graphs, flyers, fact sheets, and correspondence
• Review all correspondence prepared by the Branch for proper format, grammar, mathematical computations, and spelling, and makes necessary corrections
• Interact with Administrative and Information Technology staff to keep office
   

equipment in proper working order
 

• Maintain the Branch Chief’s calendar by scheduling meetings and conference calls
• Prepare items for meetings including assembling background materials, distributing agendas and minutes, and ensuring all materials and copies are available for participants
• Ensures that format quality of outgoing correspondence adheres to specific DTSC rules and policies
• Assist in compiling, copying, assembling materials in support of Branch projects Prepare documents for web posting using Adobe Acrobat software
   

Desirable Qualifications We Look For:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
 

• The ability to work independently with minimal supervision and within short time frames
• Outstanding written and verbal communication skills
• Knowledge and experience with Microsoft Word, Excel, Powerpoint
• Excellent organizational and time management skills
• Excellent interpersonal skills and ability to work in a team environment
   

You will find additional information about the job in the Duty Statement .

Special Requirements
 

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
   

Statement of Qualification (SOQ) Instructions

A Statement of Qualifications (SOQ) is required for the hiring manager’s review. Applications submitted without an SOQ may be disqualified.

The SOQ should be no more than 2 page(s) in length, be clearly written and well-organized, contain no more than (five) grammatical and spelling errors, and Arial font size 12. Each question must be numbered and addressed in the same order as the questions below.
 

• Describe your background, experience, education and/or training that makes you the best candidate for this position.
• Describe your past experience proofreading documents, editing technical documents, data input, sorting and reporting, and your ability to take direction, work independently, and multi-task.
• Describe your experience working in a team environment and how you developed productive working relationships with peers, management, and external partners.
   

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 11/9/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including Your Examination/Employment Application (STD 678) And Applicable Or Required Documents) Must Be Submitted To Apply For This Job Posting. Application Packages May Be Submitted Electronically Through Your CalCareer Account At Www.CalCareers.ca.gov. When Submitting Your Application In Hard Copy, a Completed Copy Of The Application Package Listing Must Be Included. If You Choose To Not Apply Electronically, a Hard Copy Application Package May Be Submitted Through An Alternative Method Listed Below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Toxic Substances Control

Attn: Talent Acquisition

P.O. Box 806

Sacramento , CA 95812-0806

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Toxic Substances Control

Angelica Villar

9211 Oakdale Avenue

Chatsworth , CA 91311-6505

Drop-off applications must be received, and date stamped by 5:00 PM on the final filing date.

08:00 AM - 05:00 PM

Required Application Package Documents

The Following Items Are Required To Be Submitted With Your Application. Applicants Who Do Not Submit The Required Items Timely May Not Be Considered For This Job:
 

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ)is required and must be submitted with your Employment Application (STD.678). Please refer to the "Special Requirements” section above for additional information.
   

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

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