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The Executive Assistant serves as a member of the administrative team and provides administrative assistance and support to executive leadership, including the BU Executive and their direct reports.

• Proactively managing and maintaining calendars, contacts, internal systems and other needs of executive leadership
• Scheduling, coordinating, and arranging meetings, including technology or physical space, between executive leadership, clients and employees (e.g. both small group and all-company meetings)
• Preparing correspondence and adapting content and format based on the needs of the audience
• Arranging travel for the executive leadership and preparing supporting materials for business trips
• Preparing research presentations on a wide variety of subjects as requested by executive leadership
• Overseeing design, preparation, and organization of presentations for review by executive leadership team
• Making purchases and processing expense reports on behalf of the executive leadership team
• Leading planning, communication, and execution of executive leadership events
• Providing exceptional customer service to the executive leadership team
• Collaborating with and supporting other members of the administrative team
• Working on projects that may be assigned on an ad hoc basis and may assist other corporate initiatives as necessary

Skills and Experience

• Bachelor’s degree or equivalent experience
• Three to five years executive-level administrative support experience strongly preferred
• Proficient with Microsoft Suite products, including advanced skills in PowerPoint and Word
• Strong attention to detail and accuracy
• Proven ability to plan, organize, prioritize and manage competing priorities while meeting expected timelines
• Excellent problem-solving skills and ability to maintain composure in stressful situations
• Strong written and verbal communication, including the ability to adapt communication styles and strategies to the audience
• Ability to maintain a high level of confidentiality
• Ability to work independently as well as within a team environment
• Basic knowledge of financial concepts

Additional Details

• Ability to perform work functions at any time, including nights, weekends, and holidays
• Travel up to 50% of the time
• Ideal candidate located in Dallas-Forth Worth, TX area - open to remote

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