About SPORTFIVE
SPORTFIVE utilizes the unique emotional power of sports to create and enable pioneering partnerships in sports. By delivering responsible commercialization, full-service solutions and long-term value for all stakeholders in sports, SPORTFIVE strategically and creatively connects brands, rightsholders, media platforms and fans by leveraging a global network paired with decades of experience and entrepreneurial spirit. As a market leader with customer centricity and vast data intelligence at its core, SPORTFIVE leads the sports business into the future through its digital solutions and aims to be the most progressive and respected partner in sports.

SPORTFIVE operates as an international sports business and marketing agency with a global mindset and network of over 1,200 local experts based in 15 countries active in football, golf, e-sports, motorsport, handball, tennis, American football and many more.

Job Overview
The Executive Assistant/Office Manager will provide direct support to the Co-President (NY) and other executives as assigned by both managing a standard set of administrative activities but also by proactively anticipating expectations and needs of the Executive Team and acting independently. This is a comprehensive role that requires an extremely organized, articulate, and proactive individual who can be onsite in NYC a minimum of 4 days a week and always when the Co-President is in the office.

Essential Job Responsibilities
Executive Assistant
Manage high-volume calendars - scheduling, organizing and managing overlapping meetings and appointments
Organize a wide range of meetings and functions at internal/external venues, liaising with contacts both internally and externally
Lead agenda setting for the weekly NY and US staff meetings and ensuring that those meetings are highly productive and operationally efficient and without technical challenges
Compile agendas, prepare briefs, prepare meeting materials, attend a wide variety of meetings, take and transcribe minutes and undertake any necessary follow up actions
Schedule appointments and ensure the assigned executive is always in the correct place, on-time, and with all relevant papers
Book all travel arrangements and accommodation and organize itineraries, this includes balancing the business priorities and commitments and be able to manage changes to business travel schedule, at times requiring responding to emails/calls outside of regular hours
Perform expense reporting and miscellaneous administrative functions and other duties as needed

Office Management
Point person for end-to-end management of office activities, happy hours, and special events
Point person for visitors and building security, distributing mail and packages and miscellaneous errands
Manage ordering, set up and cleanup of weekly staff breakfasts, lunches and other catered meals
Manage look and feel of the office and kitchen, keeping it clean and orderly; order and stock kitchen materials as needed, remove or oversee removal of boxes and other clutter, making workspaces more efficient and aesthetically pleasing, increasing office productivity
Assist in troubleshooting technological issues involving phones, copiers, printers, videoconferencing systems by involving the appropriate parties to ensure office devices are working
Assist in managing the seating chart and floor plan
Build relationships with business unit heads/stakeholders to assist in their business needs

Qualifications & Traits
Office Suite, particularly O365 and strong calendar management skills (Outlook)
“Jack of all trades” – willing to jump in where needed
Familiarity with expense tracking and reimbursement systems. Experience with foreign currency conversion a plus
Prior support of C-Level individuals in a global organization with leaders in multiple time zones
Excellent written, verbal and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts
A self-starter, someone who takes the initiative to figure out what needs to be done independently or collaboratively
Excellent attention to details and follow through skills

Physical Requirements
Ability to be on site in Midtown NYC any day of the week and 4-5 days a week.
Must be able to lift up to 15 lbs.
Attentiveness to emails during off hours, responding and/or acting to resolve issues as needed before the next business day

Compensation
Salary Range: $70,000 - $80,000

SPORTFIVE is providing the compensation range it might pay for this position. The rate of pay offered will be dependent on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location.

Benefits
Working at SPORTFIVE provides a comprehensive suite of benefits including medical, dental, vision and retirement savings.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.