As our Contracts Administrator, you will be crucial in facilitating and managing the various steps involved in real estate transactions. This position requires exceptional organizational skills, attention to detail, and effective communication to ensure a smooth and timely closing process. You will be responsible for coordinating activities between our sales team, brokers, real estate agents, buyers, and other parties involved in transactions to meet deadlines and maintain a high level of customer satisfaction.

Key Responsibilities:

Transaction Management:

• Oversee the entire real estate transaction process from contract to closing, ensuring compliance with all relevant laws and regulations.
• Coordinate and manage communication between buyers, sellers, real estate agents, lenders, and other stakeholders involved in the transaction.

Document Management:

• Collect, review, and organize all necessary documents for real estate transactions, including purchase agreements, disclosures, and addendums.
• Ensure the accuracy and completeness of all documentation required for a successful closing.

Timeline and Deadline Management:

• Create and maintain transaction timelines, ensuring all tasks are completed within established deadlines.
• Keep all parties informed of critical dates and deadlines throughout the transaction process.

Communication and Customer Service:

• Act as a central point of contact for all parties involved, providing regular updates and addressing inquiries.
• Deliver excellent customer service to clients by keeping them informed and addressing concerns professionally and on time.

Problem Resolution:

• Identify and address any issues or challenges during the transaction process.
• Collaborate with relevant parties to find practical solutions and ensure the transaction stays on track.

Compliance and Quality Assurance:

• Ensure all aspects of the transaction comply with local, state, and federal regulations.
• Conduct quality checks on all documentation to minimize errors and discrepancies.

Requirements and Skills

• Proven work experience with FL real estate contracts, residential real estate sales, and/or escrow experience.
• Proficiency in Microsoft Office
• Fluent in English and Spanish
• Hands-on experience with office equipment
• Professional attitude and appearance
• Impeccable verbal (English) communication skills. Additional fluency in Spanish is preferred, but not required.
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Exceptional customer service attitude

Looking for more jobs near me. Find your favorite job now by visiting our jobs page.