Location: San Francisco preferred, New York considered

Scope: Full-time (initial 3 month contract, with potential to extend to permanent role)

Escape the Routine is growing and we are looking for of a detailed-oriented Administrative and Events Assistant to assist the CEO keeping our ducks in a row! We are seeking a detailed, system oriented candidate who loves the event industry to join as our third full time teammate. Our current projects consist of corporate events, venue management, and concert promotion. This is a great opportunity for anyone looking to help set the foundation of a growing hospitality and events company.

JOB RESPONSIBILITIES

• Manage vendor and client logistics, correspondence, and planning for upcoming events.
• Prepare details for client proposals, including floor plan mock up, gathering quotes, and creative research.
• Maintain information hygiene across digital systems including our vendor and partner database, and client file management system.
• Researching new vendors, artists, makers, spaces for events.
• Support the CEO with travel booking, calendar coordination, and correspondence.
• Support with marketing and social media planning and drafting.
• Assist with on-site event setup and execution, as needed.

QUALIFICATIONS

You are right for this role if you:

• Take pride in providing top notch hospitality at every touchpoint
• Excel in multitasking, problem solving, and have strong communication skills
• Possess knowledge of the events industry and have 2+ years of related experience in administration, operations, or event coordination
• Are highly organized, can manage time effectively and thrive in fast paced environments
• Are able to work effectively under pressure with tight deadlines, adapt to unforeseen
• circumstances and willing to work non-standard hours/weekends
• A creative, forward thinker with a passion for designing spaces
• Experience using Google Workspace, Notion, Canva, and Salesforce a plus.
• Are constantly thinking of ways to improve, and consider feedback a gift
• Love hosting and bringing people together

What’s in it for you?

First off we hope and strive to provide you with an environment that’s supportive, steady, and endlessly creative. We also commit to providing you with:

• An opportunity to partake in an exciting and rapidly growing event production company
• Competitive compensation
• A commitment to your professional and personal growth
• The ability to dream and execute with the support of a nimble team
• A quarterly concert stipend
  

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