Working Hours: Monday to Friday, 8:30 am – 5:30 pm (lunch break Noon to 1 pm)

Responsibilities:

Consistent On-Site Presence:

• Work on responsibilities consistently on-site during prime-time work hours.

Accounts Payable:

• Ensure daily updates of Accounts Payable (AP) reports.
• Prioritize AP daily and prepare accurate, complete, and updated AP reports.

Payroll Management:

• Map/sync payroll accounts to QuickBooks Online.
• Timely collection of timesheets from the entire staff for payroll processing.
• Submit timesheets for review and approval.

Financial Reconciliation:

• Reconciliation of credit cards and other accounting payments/POs on a daily basis.
• Maintain up-to-date reconciliation records.

Financial Reporting:

• Provide up-to-date accounting on a daily basis.
• Submit monthly financial reports (per project) for review within 5 days of the following month.

Meetings:

• Conduct weekly Accounting/Finance meetings with accounting staff.
• Participate in weekly top-level finance meetings with senior management.

Shipping & Receiving:

• Establish protocol/process for shipping & receiving.
• Coordinate with Bettina and the staff in a timely manner.

Financial Projection and Control:

• Establish and maintain financial projection and control procedures.
• Send reports to CEO regularly.

Software and Tools Management:

• Manage and maintain Gusto and other accounting/finance software and app tools.

Ad Hoc Tasks:

• Address other related accounting tasks as they arise.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Proven experience in accounts payable, payroll management, and financial reconciliation.
• Proficiency in QuickBooks Online and other accounting software.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize and meet deadlines consistently.

Attributes:

• Consistent On-Site Presence: Able to maintain a regular on-site presence during prime-time work hours.
• Detail-Oriented: Possess a keen eye for accuracy and completeness in financial records.
• Proactive: Take initiative in addressing tasks and challenges.
• Team Player: Collaborate effectively with accounting staff and senior management.

If you are a dedicated and detail-oriented professional with a passion for on-site accounting management, we invite you to apply for this exciting opportunity. Join our team and contribute to the success of our dynamic organization.

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